The New Staffing Model for Law Firms Process Improvement No Comments Mark R. Davey Mark Davey, Vice President, Legal Enterprise Solutions, Ricoh USA, Inc., is responsible for strategy, development and execution for Ricoh’s portfolio of document management and technology solutions for the legal industry. He has more than 30 years of experience, including pioneering… Mark Davey, Vice President, Legal Enterprise Solutions, Ricoh USA, Inc., is responsible for strategy, development and execution for Ricoh’s portfolio of document management and technology solutions for the legal industry. He has more than 30 years of experience, including pioneering the creation and development of Pitney Bowes Legal Solutions. Davey has a Bachelor of Arts degree in Political Science from The College of Wooster, as well as multiple certifications from the Jesse Jones Graduate School of Business at Rice University and The Stephen M. Ross School of Business at the University of Michigan. He is also currently in an Executive Development Program through Harvard Business Publishing. See More Corporate legal departments, more cost-conscious than ever, are scrutinizing your bills. Since 2009, and especially in the last two years, General Counsels have begun putting every expense line item under a microscope. In some cases, if they recognize they are being charged a partner rate for work that could have been completed by a senior associate or associate, they will challenge the billing. This trend is leading law firms to re-evaluate their staffing models with the goal of matching the work and the rate to the skill level of the attorney. Firms that can explain and demonstrate that they are using the right staff for work will have a competitive advantage. Firms that can explain and demonstrate that they are using the right staff for work will have a competitive advantage. “The traditional Big Law model . . . is to sell the client a Cadillac, even when he only needs or wants a Ford,” write the authors of “Disruptive Innovation: New Models of Legal Practice,” a report by the WorkLife Law Center at UC Hastings College of the Law. But, that model has changed with more and more firms delivering a Ford with a price to match. This requires a new approach: A strategic and creative reconfiguration of staffing, with a critical eye toward the client’s, and the firm’s, current and future needs. Overstaffing and under-productivity are sapping law firms’ financial health, according to Altman Weil’s 2015 Law Firms in Transition survey. Some 77 percent of firms that changed their approach to attorney staffing increased their profits per equity partner from 2013 to 2014, compared to 56 percent of firms that made no such changes, according to the survey. In some cases, I’ve helped firms create entirely new job categories. In fact, Ricoh’s legal board along with recruiting firm Robert Half & Associates have noted the following new, emerging roles: Apprentice – Legal Residents: New lawyers who join the firm at a lower, non-associate salary and billing rate for the first year, after which they may transition to an associate or practice-group level. Career Associates: Non-partner-track attorneys who work as part of the firm’s practice group but have no staff management or business development responsibilities. They earn about half the salary of traditional associates on the partner track. Practice Group Attorneys: These lawyers are not on a partner or shareholder track. They do associate-level work at reduced hours for about half the salary of partner-track associates. Department Attorneys: They do the same legal work as traditional associates but with reduced billable-hour expectations and with no partner-track status. A re-evaluation of roles also impacts support staff. Unsurprisingly, 83 percent of the Altman Weil survey respondents indicated they thought firms would have fewer support staff in the future. The new models for support are legal talent pools – a team of secretaries supporting a group of lawyers – and a hybrid position that combines paralegal and legal secretary skills. A consultant that understands the structure of law firms and emerging staffing models can help you design and implement a staffing model that is efficient, cost-effective and delivers the best value for your clients. To learn more about ways to remain competitive, download the playbook below. The Legal Alternative Fee Arrangements Playbook Learn how to overcome the mounting pressure on your legal organization to provide greater visibility into rising legal costs with this complimentary playbook. Company First Last Email Address Download Now Download Tags attorney productivity, business growth, practice process management Subscribe to the Newsletter Subscribe to our newsletter to get all the latest news & information from WorkIntelligent.ly. Email* Related Posts Productivity Solutions for Law Firms that Help Manage Growth How an Outsourcing Partner Can Deliver Efficiency Gains for Law Firms How Can Law Firms Better Utilize Meeting Rooms and Workspaces?